Collect
Upload bank and card statements, receipts, invoices, and operating reports to the right company workspace.
AI Bookkeeping - professionally controlled
Stop reviewing every transaction. Review what needs judgment.
Routine activity is prepared from source evidence and business context. New, unsupported, or unusual items stay visible for a person to resolve.
Source contextDraft workflowDefined approval responsibility
How it works
Five stages with a clear owner and output.
AI preparation is not the same as approval. Each stage leaves the next person enough context to understand the result.
Structure
Normalize transaction details and connect available support to the related activity.
Propose
Prepare coding and draft accounting using recurring patterns and company-specific context.
Review
Route low-confidence, unsupported, duplicate, and unusual activity for an accountable decision.
Book
Prepare completed records for the posting process assigned during setup.
Built for a monthly close
Preparation moves faster without making uncertainty disappear.
The product is designed around source documents, review queues, business explanations, and controlled accounting output.
- Source documents remain available during review
- Confirmed business context informs preparation
- The workflow is designed to surface exceptions before posting
- Reviewer and posting responsibilities are defined before activation
Review & Controls
Prepare the routine work. Define who controls the decisions.
The workflow is designed to keep source context and exceptions visible. Review scope, approval authority, and posting responsibility are confirmed before activation.
Source context
Proposed bookkeeping can be reviewed alongside the statement, document, or business explanation available for the item.
Exceptions first
New, unsupported, duplicate, and unusual activity can remain in a review queue instead of being treated as routine.
Approval boundary
Preparation is kept separate from approval so the agreed responsible person retains the accounting decision.
Defined responsibility
The proposal and setup record who reviews exceptions, who approves treatment, and who moves approved work to the books.
Decision path
Four responsibilities, assigned to the right people.
One person may hold more than one responsibility in a small business. Larger teams and accounting firms may separate them. The assignments are confirmed during setup.
1. Prepare
The system organizes available evidence and proposes routine bookkeeping treatment.
2. Resolve
The assigned reviewer investigates exceptions and records the business or accounting context used.
3. Approve
The designated approver accepts or changes the proposed treatment according to the agreed service scope.
4. Post
The designated user or approved process moves completed work into the company books.
Setup checklist
Control questions to answer before the first close.
These decisions turn a product workflow into an operating procedure appropriate for the buyer.
Source package
Which statements, receipts, invoices, and operating reports are required for the period?
Exception rules
Which new, unsupported, duplicate, owner-related, or unusual items require attention?
Reviewer assignment
Is the reviewer part of the business, its accounting firm, or a separately scoped service team?
Approval authority
Who can accept treatment, request a change, or return an item for more evidence?
Posting boundary
Who is permitted to move approved work to the accounting records?
Change handling
What happens when evidence arrives late or an approved treatment needs correction?
Two operating models
The responsibility map changes with the buyer.
Confirm the service boundary
The proposal states whether Simple Tax AI only supplies the workspace or also provides a separately defined review service. Customer approval and posting responsibilities remain explicit.
Keep client responsibility visible
The firm assigns its preparers, reviewers, approvers, and posting users for each client workspace and retains the client relationship.
Scope boundaries
Know what the workflow prepares and what still needs service.
The standard plan supports a controlled AI bookkeeping workspace. Historical cleanup, tax filing, advisory work, and complex implementation are separately scoped.
- Included: statement intake and AI-assisted preparation
- Included: visible exceptions and supporting evidence
- Not included: tax return preparation or filing
- Quoted separately: catch-up, cleanup, multi-company, and custom dimensions
Questions before you start
What buyers need to know about AI bookkeeping.
Does AI post directly to the books?
The workflow separates preparation, review, and posting. Items requiring judgment remain visible instead of being treated as final merely because AI prepared them.
What information should I provide?
Start with statements for each bank or credit-card account and the supporting receipts, invoices, reports, or business explanations that affect coding.
Does this replace an accountant?
No. The product prepares and organizes bookkeeping work. Professional judgment, complex accounting treatment, tax work, and advisory decisions remain human responsibilities.
What happens when the business is complex?
Multi-company, multi-dimensional, historical cleanup, or custom workflow requirements are reviewed before a price and setup scope are confirmed.
Start with a defined scope